Board Minutes - June 22, 2005

Nautica Isles West Clubhouse 7:00pm

Present:

Ken Gibson
Angel Del Valle
Howard Eimer
Terence Hart
Mel Merenstein

Absent:

Arthur Heron

AGENDA

1. Opening Remarks:

Mr. Gibson brought the meeting to order at 7:05 pm.

2. Review and approve minutes from previous meeting:

A change was made to Item 2 from the May 25, 2005 board of director meeting minutes, correcting the spelling of Mr. Del Valle's first name. A motion was made by Mr. Eimer, seconded by Mr. Del Valle, to approve the minutes. The minutes were unanimously approved by the board.

3. Treasurer's Budget Review:

Mr. Eimer discussed the budget, highlighting key points. An area of concern relates to maintenance payments currently in arrears; attorneys are working on obtaining payment. Resident who submit applications to the Agricultural Control Committee (ACC), and are not up-to-date with their maintenance fees, will be denied approval for their requests to the ACC until their maintenance fees have been paid.

Mr. Eimer reviewed plans to obtain bids on landscaping, pool service, and more. He also stated that violation letters would be mailed to homeowners regarding parking, landscaping, and other infractions.

In closing, Mr. Eimer stated that engineers and accountants will be hired in the months to come, to review the community, property, and its finances, before transition is complete.

4. Contract Review:

Mr. Eimer discussed the board's review of contracts to determine the status of expenses and areas of concern. He stated that various contracts can be canceled with 30 days notice should the board deem that is necessary. Contracts are currently being renegotiated.

5. Clubhouse Security:

Mr. Gibson informed residents that security is being provided by Eagle VIP Security and explained their routine. July 4th is the last day of the complimentary patrol. Mr. Gibson advised that he contacted Mr. Negri, owner of Eagle VIP Security, regarding continuing the patrol. Pending obtaining the proposed fee for this service, security could be in place until the end of the summer or longer. This will be determined by cost and need.

6. Committees - Architectural Control, Fining, Security, and Hurricane Preparedness:

Mr. Gibson asked for volunteers on these committees.

a. Architectural Control Committee: Mr. Eimer stressed the need for volunteers on this committee, specifically individuals with experience in contracts and planning.

b. Fining Committee: Mr. Gibson clarified the role of this committee in composing a plan for fining homeowners in violation of the bylaws. The committee would then present their recommendations to the board for approval. Fines would be levied by GRS management and not members of the fining committee.

c. Security Committee: Mr. Hart advised that the security committee met and discussed the need for more lighting in the community center and surrounding grounds, motion sensors, timed lighting, and improved video camera usage with a link in the gatehouse for security purposes.

Mr. Gibson stated that efforts are underway to improve the security camera coverage and provide a link in the gatehouse. Mr. Hart suggested that homeowners resubmit, on an annual basis, a list of individuals permitted access through the gatehouse.

Mr. Hart informed the board that the committee also discussed the need for identification of homeowners in the community center. There is an ongoing issue with unsupervised children in the clubhouse and swimming pool. He reminded residents that there is a limit of two guests permitted in the clubhouse and recreational areas.

The importance of No Trespassing signs was discussed. Mr. Hart will meet with Mr. Merenstein to discuss placement of these signs.

Mr. Hart stated that homeowner Joe Brown will organize a neighborhood community watch program.

d. Hurricane Preparedness: Mr. Gibson discussed the goal of the committee in composing a plan on securing the community for an impending hurricane. The committee would also be responsible for carrying out the preparations. The plan must be submitted to the board for approval.

7. Website Proposal:

Mr. Del Valle distributed three vendor proposals for the Nautica Isles West (NIW) website. He discussed various features, as well as pros and cons for each, explaining that the selected vendor will purchase the domain name, then work with him on the content. The "go-live" date would be August 1 to 15, 2005.

The board reviewed the business requirements and Mr. Hart motioned to approve of the requirements, seconded by Mr. Eimer. The board unanimously approved the business requirements.

The board reviewed the vendor quotes and Mr. Hart motioned to approve Vendor #1 as host/developer of the NIW website at $2,775, with a monthly fee of $49.95 (annually $599), seconded by Mr. Eimer. The board unanimously approved Vendor #1 as the host/developer.

Parking: Mr. Gibson discussed need for a mass mailing on the parking situation. Parking on the roadways hinders access and is a hazard to emergency vehicles. Action will be taken as follows: · letters will be mailed to all homeowners outlining the bylaws; · notices will be placed on all vehicles in violation:stickers will be attached to windows of vehicles in violation; andvehiclesVehicles still out of compliance will be towed.

8. GRS Update:

Mr. Merenstein discussed his endeavors since the last meeting.

e. Swimming Pool: Proposals are being pursued for a new pool service. The new company will be responsible for repairing inoperable equipment. Mr. Merenstein will determine which days the current pool service staff are maintaining the pool.

Mr. Merenstein advised the board that the health department closed the pool on Monday, June 20th. He assured Mr. Gibson that he would be notified immediately should this occur in the future. Mr. Gibson would then notify the other members of the board.

f. Street Lights: Efforts are underway to repair the decorative street lights in the community.

g. Clubhouse Gates: Efforts are underway to reinforce the gates surrounding the clubhouse.

Old Business:

A resident informed the board of a continuing nuisance regarding a neighbor's cat. Mr. Merenstein will send a letter to the homeowner and visit the residence.

New Business:

h. The board addressed the sprinkler system in the common areas.

Parties at the clubhouse: The board discussed providing permits to homeowners utilizing the clubhouse for parties. A deposit could be charged for cleanup, if needed.

i. Chain link fence along the north side of NIW, along the canal: A discussion ensued on the fence along the canal concerning access, property rights, and whether or not a permanent wall could be erected to replace of the chain link fence. Mr. Merenstein will research the GL Homes' plan to determine if a permanent wall was intended to be built in this area.

Adjourn meeting:

The meeting adjourned at 9:15pm by motion of Mr. Del Valle, seconded by Mr. Hart. The meeting unanimously adjourned. The next Board of Directors meeting will be held on Wednesday, July 27, 2005, 7:00pm, in the clubhouse.

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