Board Minutes - August 24, 2005

Nautica Isles West Clubhouse 7:00pm

Present:

Arthur Heron
Angel Del Valle
Howard Eimer
Mel Merenstein
Ken Gibson (via conference call)

Absent:

Terence Hart

Guest(s):

Police Officer Warren

AGENDA

1. Opening Remarks:

Mr. Heron brought the meeting to order at 7:05 pm, welcoming homeowners and Police Officer Warren.

2. Review and approve minutes from previous meeting:

Mr. Eimer, seconded by Mr. Del Valle, made a motion to approve the August 8, 2005 minutes. The board unanimously approved the minutes.

GRS Management Report:

Mr. Merenstein updated the board on the following:

a. Recreation Area

Bids are being pursued for lighting around the pool area.

b. Gates

West Coast Janitorial has been secured to purchase a replacement gate at the pool area. The company will install the gate as well.

c. Pool Contractor

The current contractor will remove the black algae that has returned to the pool. Mr. Merenstein stressed that this will be corrected prior to the conclusion of the company’s contract.

d. Video System / Cameras Repair

A representative from ABDI is scheduled to begin repairs on the video system and cameras on Friday, August 26th.

e. Mount of Dirt in the Clubhouse Parking Lot

He will contact GL Homes to remove the mound of dirt in the clubhouse parking lot.

f. Clubhouse Parking

Homeowners continue to park commercial vehicles in the clubhouse parking lot. Mr. Del Valle informed the group that he would patrol the parking lot for offenders.

g. Illegal Parking on the Roadways

King’s Wrecker has declined to patrol the roadways in the Nautica Isles West (NIW) for illegal parking and the posting of stickers on offenders’ vehicles. Mr. Del Valle, seconded by Mr. Eimer, made a motion to cancel King’s Wrecker contract. The board unanimously approved the contract cancellation. Mr. Merenstein agreed to locate a new towing service that would adhere to the contracted needs of the community.

g. Illegal Parking on the Roadways

h. No Trespassing Signs

Six additional No Trespassing signs have been posted in the community.

4. Treasurer’s Report:

Mr. Eimer announced the new law firm is aggressively pursuing homeowners in arrears on dues payments.

5. Contract Review:

a. Landscaping

Mr. Eimer briefly explained the need for a new landscaping service, which will significantly reduce the budget. Mr. Eimer, seconded by Mr. Del Valle, made a motion to cancel the Sunflower Lawn Service contract. The board unanimously approved the contract cancellation. Mr. Merenstein was tasked to notify Sunflower Lawn Service of the cancellation of their contract. Their 30 days notice will commence September 1st.

Mr. Eimer reviewed the bids from landscaping companies. Mr. Eimer, seconded by Mr. Del Valle, made a motion to approve Top Cut Lawn Service, with a 30-day cancellation of contract clause. The board unanimously approved Top Cut Lawn Service.

Mr. Eimer stated that homeowners adjacent to the perimeter wall would be responsible for maintaining the berm (the area between their property and the perimeter wall). The hedge will be maintained by Top Cut. Mr. Eimer advised that notification would be issued to homeowners in September to advise them of this change.

b. Motion Sensors

Mr. Del Valle, seconded by Mr. Eimer, made a motion to install motion sensors in the pool area. The board unanimously approved the installation.

6. Committees:

a. Architectural Control Committee

Mr. Eimer reported that several Architectural Control applications are pending. He also asked for volunteers on committee.

b. Fining Committee

i. Rover: Mr. Del Valle asked for volunteers on this committee, stressing the committee’s importance in establishing fining guidelines.

ii. Neighborhood Watch: Mr. Heron introduced Police Officer Warren, who discussed the potential for a neighborhood watch “patrol” in the community. Officer Warren outlined the assistance he provides in other communities, including Nautica Isles East, such as: crime statistics in the area, crimes that have occurred in the community (specifically, types of crimes, times, and more). Officer Warren advised the group that he was available to meet with NIW homeowners once a month at a to-be-determined date/time. He would bring crime statistics for the area, as well as address NIW homeowner concerns. Officer Warren asked homeowners to report suspicious activity to the police.

The board concurred on the importance of a neighborhood watch in NIW. Mr. Del Valle will work closely with Officer Warren in establishing the neighborhood watch program. Officer Warren agreed to attend board meetings for the next few months until such a time that a specific date/time is scheduled. Officer Warren will be included on the agenda until further notice. The board asked homeowners to report suspicious activity to the police and then contact the gatehouse guard.

c. Security Committee

Mr. Eimer advised the board that, once the rover service has been reinstated, he/she could be tasked by the board to monitor parking along the roadways. Offenders’ vehicles would be tagged by the rover; after a specified number of tags are applied per vehicle, the vehicles would then be towed at the owners’ expense.

d. Hurricane Preparedness Committee

Mr. Del Valle asked for volunteers on this committee. He then advised homeowners that he would be contact volunteers if the current storm threat elevates to a hurricane.

7. Website:

Mr. Del Valle distributed a sample page to be incorporated into the website. The “go live” date will be mid-September.

8. Clubhouse Policy:

a. Admission to Clubhouse and Pool Facilities

Mr. Heron reported on the vandalism and safety issues in and around the clubhouse. A discussion ensued on methods for eliminating and reducing these situations in the community. The board agreed to table the discussion and compose a policy to be discussed at the next meeting. The proposed policy will cover the clubhouse, pool area, exercise room, card room, pavilions, tennis courts, and more.

b. Access to Living Room and Card Room

A policy to cover these areas is outlined above.

9. Pit Bulls:

This topic was tabled until the next meeting.

10. Homeowner Landscaping Sight Inspection:

Mr. Eimer stated that, as there are a number of homeowners not maintaining their landscaping, Mr. Merenstein will survey the community and notify those in violation of the bylaws. Mr. Eimer asked homeowners to contact GRS if they notice homeowners not maintaining their property.

11. Certified Letters to Homeowners in Arrears:

a. Mr. Eimer advised that he forwarded a copy of the late fees policy to the new law firm. Mr. Eimer, seconded by Mr. Del Valle, motioned to change the method of sending letters to homeowners with late dues payments. Certified letters will be mailed to homeowners once payments are 15 days past the due date. The board unanimously approved the measure.

12. Old Business:

No old business.

13. New Business:

a. Review of Budget for Monies Available to Reinstitute Rover

Mr. Eimer said he would review the budget, in light of budget/contract improvements, to determine whether there would be savings available to reinstitute the rover in NIW.

b. Overflow Parking

The board discussed overflow parking and the potential for instituting permits, which could be printed by the gatehouse guards. Mr. Eimer will contact Eagle VIP Security to discuss their involvement with printing the permits. The board will compose a policy on overflow parking, which will be discussed at the next meeting.

c. Basketball Courts

Homeowners expressed their concerns on the lighting at the basketball courts. Mr. Merenstein will check the timers on the lighting and make adjustments as needed.

d. Tennis Courts

The board discussed the signage at the tennis for the tennis clinic. Mr. Del Valle will contact the tennis pro and request that he remove the sign.

e. Clubhouse Gates

The board discussed the ongoing problem with the broken gates at the clubhouse. Mr. Del Valle will locate a welder to fix the gates in and around the clubhouse.

14. Adjourn meeting:

Mr. Heron, seconded by Mr. Del Valle, motioned to adjourn the meeting at 8:50pm. The meeting unanimously adjourned. The next Board of Directors meeting will be held on Wednesday, September 28, 2005, 7:00pm, in the clubhouse.

top of page