Board Minutes - September 28, 2005

Nautica Isles West Clubhouse 7:00pm

Present:

Arthur Heron
Angel Del Valle
Howard Eimer
Mel Merenstein
Terence Hart
Marty Deiser

Absent:

Ken Gibson

Guest(s):

Police Officer Warren
Sam Negri (Eagle VIP Security)
Peter Diva (Community Parking Management)

AGENDA

1. Opening Remarks:

Mr. Heron brought the meeting to order at 7:05 pm.

3. GRS Management Report:

Mr. Merenstein updated the board on the following:

a. Gates

Two bids were received to repair the gates in the clubhouse area. The board discussed replacement with heavier, sturdier gates, as well as eliminating some of the gates to reduce the points of entry.

After reviewing the contracts, Mr. Del Valle, seconded by Mr. Eimer, made a motion to approve the bid from Treasure Coast Janitorial. The board unanimously approved the repair/replacement of three gates.

b. Citizens Property Insurance

The insurance company notified GRS Management that the buildings in Nautica Isles West (NIW) must be verified/inspected for replacement cost values. This appraisal must be completed by November 1st. Mr. Merenstein will provide a copy of the letter to Mr. Eimer for his review.

c. Pool Contractor

Efforts are currently underway by the new pool contractor to improve the water quality. Tasks to be completed include the installation of a new pump must for the inoperable mushroom and the replacement of pool lights.

d. Street Lights

Streetlights in NIW were replaced today.

e. Violations

Correspondence continues to be issued to homeowners in violation of the by-laws. Fines will be levied once they are established by the Fining Committee.

f. Canal on the South Side of NIW

Trespassers continue to be an issue at the south side canal. Mr. Merenstein will locate a fence company to install a fence in this area.

4. Treasurer’s Report:

Mr. Eimer discussed his review of all NIW contracts to prepare the 2006 budget.

5. Committees:

a. Security

i. Basketball Courts

Mr. Del Valle advised homeowners that the lights in the basketball courts were set to turn off at 8:00pm to reduce incidents and trespassers in this area.

ii. Rover

Mr. Del Valle informed the group that the rover could recommence, as funds are now available in the budget. The rover’s presence in the community would reduce vandalism, trespassing, and more.

Mr. Del Valle introduced Sam Negri, owner of Eagle VIP Security. Mr. Negri discussed the benefits of a rover patrol in NIW and the impact on the community. He opened the floor to questions by the homeowners. In conclusion, Mr. Negri urged homeowners to call the guardhouse when problems, issues, crimes, and more occur in NIW. The guard would then contact the police.

Mr. Heron, seconded by Mr. Eimer, made a motion to approve the rover, provided by Eagle VIP Security, effective October 1st. The measure was approved by the board by a majority vote. The rover’s scheduled patrol will be Thursday through Monday, 4:00pm to 12 midnight. At this time, the rover will patrol in a truck.

iii. Trespassers

Homeowners questioned the height of the perimeter wall and how the increasing the height could become a deterrent in eliminating trespassers. Another solution discussed pertained to the addition of “non-friendly” landscaping at the base of the wall. In conclusion, Mr. Del Valle requested that Mr. Merenstein contact the Town of Greenacres for the maximum height allowance.

b. Website

Mr. Del Valle announced the NIW website is now operational. A notice will be issued apprising homeowners.

c. Architectural Control Committee

Mr. Eimer stated that the review process is running smoothly.

6. Parking Issues:

Mr. Eimer introduced Peter Diva, Community Parking Management (CPM). Mr. Eimer explained to homeowners that the board contacted the company to discuss monitoring/tagging vehicles parked illegally in NIW.

Mr. Diva outlined the process:

a representative from CPM would patrol NIW at a time frame determined by the board;
vehicles parked in violation of NIW by-laws would be tagged/stickered;
violating vehicles would be logged by license number, make, model, and vin number;
if a vehicle is parked illegally after placement of the first sticker, the vehicle would be towed;
the representative would contact the towing company; the representative would be present during the towing process.

Mr. Eimer, seconded by Mr. Hart, made a motion to approve the patrol by Community Parking Management, effective October 1st. The board unanimously approved the measure. CPM will patrol NIW a minimum of four days per week, in the 2:00am to 6:00am. The board will advise CPM on the procedure to follow during holidays. Mr. Eimer will provide Mr. Diva a copy of the parking policy in the by-laws.

The board will meet in special session to discuss guest parking, visitor parking passes, and parking in the clubhouse parking lot. These topics will then be discussed at next month’s meeting.

7. Neighborhood Watch:

Mr. Heron introduced Police Officer Warren, who discussed crimein NIW. Recent occurrences included petty theft, vandalism, and domestic disturbances. He advised homeowners to call 642-2160 regarding suspicious activity and non-emergency problems. A question/answer session ensued.

Mr. Del Valle informed the group that the NIW website contains a complaint section. Members of the board and GRS Management receive copies of the complaints via email. Officer Warren agreed to be added to the list of recipients.

8. Old Business:

a. Pit Bulls

Mr. Hart discussed a pet in the community that has been a continuing problem. The homeowner previously provided GRS Management documentation (New York, 2004) that the pet is Labrador Retriever, German Shepherd mix. However, the pet contains all the characteristics of a pit bull. Mr. Hart requested that Mr. Deiser contact Animal Control to determine whether they can identify the pet’s breed. Mr. Deiser agreed to contact Animal Control and update the board.

9. New Business:

a. Video System / Cameras Repair

The system installed by GL Homes is insufficient. Mr. Eimer will make inquiries as to repair and replacement costs.

b. Fining Committee

Mr. Heron requested volunteers for the Fining Committee, outlining the responsibility of the committee, as well as the impact on violators of the by-laws. He agreed to represent the board on the committee.

Once the Fining Committee has established the fining policy, a flyer will be sent to homeowners, informing them that homeowners in violation of the by-laws will be fined.

c. November Board Meeting

The board discussed the date for the November board meeting, which is scheduled to take place the day before Thanksgiving. The board agreed to reschedule for Wednesday, November 30th.

10. Adjourn meeting:

Mr. Heron, seconded by Mr. Del Valle, motioned to adjourn the meeting at 9:05pm. The meeting unanimously adjourned. The next Board of Directors meeting will be held on Wednesday, October 26, 2005, 7:00pm, in the clubhouse.

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