Board Minutes - November 30, 2005

Nautica Isles West Clubhouse 7:00pm

Present:

Ken Gibson
Arthur Heron
Angel Del Valle
Howard Eimer
Errol Thomas

Guest(s):

Bobby Rongo (Eagle VIP Security)

AGENDA

1. Opening Remarks:

Mr. Gibson brought the meeting to order at 7:00 pm. He introduced Mr. Thomas to the homeowners, advising them that Mr. Thomas is the new GRS Management representative for the community.

2. Review of the 2006 Nautica Isles West (NIW) HOA Budget:

Mr. Eimer reviewed the association’s 2006 budget and discussed the line items. Specific points included: a Citizens Property Insurance rate increase, security patrol increased hours in NIW, a Florida Power and Light rate increase, and more. Mr. Eimer advised homeowners that the proposed 2006 budget would include a hurricane/disaster reserve. Mr. Del Valle, seconded by Mr. Heron, made a motion to approve the 2006 NIW HOA Budget. The board unanimously approved the 2006 Budget.

3. Hurricane Assessment:

Mr. Eimer discussed the impact of the hurricane on NIW. He stated the board is seeking estimates on landscaping repairs in the community. In addition, electrical issues are being addressed. The board is seeking estimates for replacement and/or repair of lighting in NIW. Fencing bids are also underway.

Mr. Eimer advised homeowners that a one-time assessment would be made to residents for a hurricane assessment.

4. Property Management Report:

Mr. Thomas updated the board on the following:

a. Fencing Around the Community

He has contacted fencing contractors regarding extending the height of the perimeter fence with the installation of barbed wire. Estimates are pending.

b. Street Lighting

Lighting around NIW will be repaired by Electric Connection.

c. Landscaping

Estimates are pending on landscape repairs.

d. Roof Repairs

Latite Roofing has agreed to be available to homeowners for a limited time only for roof tile repairs. Mr. Thomas will provide the information to the board when it becomes available. The Latite Roofing contact information will be added to the NIW HOA website.

e. Overdue Quarterly Fees

Efforts are currently underway to acquire overdue homeowners dues.

5. Security Personnel:

Mr. Gibson advised homeowners that he was aware of the security guards falling asleep at the gatehouse in the early hours of the morning. He assured the group that he was scheduled to meet with Eagle VIP Security to address this issue.

Mr. Gibson reminded homeowners that the clubhouse closes at 10:00pm. He advised that security would request anyone on the premises at that time to leave the area. Should security be met with resistance, the police will be contacted.

The board of directors reminded everyone that permission must be granted for contractors and guests to enter the community. Mr. Gibson stressed that no one will be allowed entrance unless homeowners grant permission. The automated phone number, 433-1484, must be utilized, and/or additions can be made to their permanent visitor list. In addition, Mr. Gibson advised that local phone numbers must be provided to guards at the gatehouse, as the phone can not initiate long distance phone calls.

Mr. Gibson introduced Bobby Rongo, a representative of Eagle VIP Security. Mr. Rongo informed homeowners they could contact him, as well as the board of directors, with security issues. A discussion with homeowners ensued regarding their security concerns.

6. Review and Approve Minutes from Previous Meeting:

Mr. Del Valle, seconded by Mr. Eimer, made a motion to approve the September 28, 2005 minutes. The board unanimously approved the minutes.

7. Volunteers for Agricultural Control, Fining, and Security Committees:

Mr. Del Valle requested volunteers for the Agricultural Control, Fining, and Security Committees. He asked that interested homeowners contact him after the meeting or via the website. Mr. Gibson expressed that the fining committee’s responsibility was to establish fines. Letters citing violations would be issued by GRS Management and not the committee.

8. Parking on the Streets:

Mr. Eimer advised homeowners that Community Parking Services initiated their monitoring of cars parked in NIW. He stated that cars parked illegally are tagged at the first offense. Cars parked illegally will be towed at the second offense. Mr. Eimer reminded the group that commercial vehicles are prohibited from parking in the community and vehicles can not block sidewalks.

9. Review of NIW HOA Website Advertisement Rates:

Mr. Del Valle detailed proposed website advertising rates for residents and companies in the community:

Homeowners: $150 per year

Local restaurant: $200 per year

Other service provider: $250 per year

Mr. Eimer, seconded by Mr. Heron, made a motion to approve the NIW HOA website advertising rates as proposed. The board unanimously approved the website advertising rates.

10. Clubhouse Security Cameras:

Mr. Eimer advised homeowners that efforts are underway to upgrade the current camera software. Estimated costs are $700 for the upgrade and $169 for loaned equipment and diagnosis of the problem(s). In addition, Mr. Eimer asked homeowners to contact board members immediately if they see destruction of property occurring in NIW. Mr. Eimer stated that those identified on tape would be assessed fines.

Mr. Heron, seconded by Mr. Del Valle, made a motion to approve the upgrade and loan/diagnosis fees proposed. The board unanimously approved the measure.

11. Landscaping at the Gatehouse:

Mr. Eimer stated he had received a bid for $450 to improve/beautify the entrance at the gatehouse. Mr. Del Valle, seconded by Mr. Gibson, made a motion to approve the improvement to the landscaping at the gatehouse. The board unanimously approved the improvement/beautification of the area.

12. Holiday Lighting at the Front Entrance:

Mr. Gibson informed homeowners that the board determined that it would not be financially prudent to decorate the gatehouse for the upcoming holiday.

13. Old Business:

a. Pet Violation:

Mr. Gibson discussed a situation regarding a pet in the community that has been a continuing nuisance. He advised the group that a letter from a homeowner’s lawyer had been sent to the board regarding the pet creating the nuisance. Mr. Thomas was asked to contact animal control regarding trapping the animal. Mr. Thomas and Mr. Gibson will talk to the homeowner this week to resolve the issue and advise the homeowner with the complaint they are working on correcting the problem.

b. Speeding Vehicles

Mr. Del Valle requested that Mr. Thomas obtain larger signs to be posted in the community to deter vehicles speeding in NIW. He suggested slow down/children signs and discussed the availability of the signs for homeowners. Mr. Del Valle will discuss the signs at the next board meeting.

14. New Business:

a. Board Member Resignation

Mr. Gibson advised homeowners that Terrence Hart resigned from the board of directors. Anyone interested in filling this position should contact the board.

b. By-Law Violations

Mr. Eimer discussed by-law violations including satellite dishes, speakers, and lighting. He reminded homeowners that these and other fixtures must be approved by the Architectural Control Committee.

15. Adjourn meeting:

Mr. Heron, seconded by Mr. Del Valle, motioned to adjourn the meeting at 8:45pm. The meeting unanimously adjourned. The next Board of Directors meeting will be held on Wednesday, December 28, 2005, 7:00pm, in the clubhouse.

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