Board Minutes - January 25, 2006

Diamond View Elementary School 7:00pm

Present:

Ken Gibson
Arthur Heron
Angel Del Valle
Howard Eimer
Errol Thomas

Guest(s):

Bobby Rongo (Eagle VIP Security)

AGENDA

1. Roll Call:

Mr. Gibson brought the meeting to order at 7:07 pm and introduced the board of directors.

2. Review and Approve Minutes from Previous Meeting:

Mr. Heron, seconded by Mr. Del Valle, made a motion to approve the November 30, 2005 minutes. The board unanimously approved the minutes.

3. Treasurers Report:

Mr. Eimer briefly discussed the pursuit of homeowner payments 90 days past due.

4. Property Management Report:

Mr. Thomas updated the board on the following:

a. Flowers at Guardhouse

Top Cut Lawn Service will install flowers at the guardhouse next week.

b. Fountain Hours of Operation

The fountain timers have been set, with adjustments to be made as needed.

c. Street Lights on Nautica Isles Boulevard

Street lighting timers have been set, with adjustments to be made as needed.

d. Fence Status (Tennis Courts and Perimeter)

Fence installation will be underway in the next two weeks around the perimeter of Nautica Isles West (NIW). Fencing at the tennis courts will also be installed.

e. Metal Entrance Gates at Pool

Metal gates will be installed at the pool entrance mid-February.

f. Parking Towing Issues

Efforts are currently underway to replace Community Parking Services and King’s Wrecker.

g. Violations

Violation letters will be issued for by-law infractions. If uncorrected by the homeowners, fines will be assessed, followed by liens as necessary.

h. Tree Status

Top Cut Law Service will begin trimming and removing trees next week.

i. Mushrooms At Kiddy Pool Area

Bids are being received to replace the mushrooms at the kiddy pool area.

j. Canopy Replacement

Bids are being received to replace the canvas canopies at the swimming pool.

k. Lights (Basketball and Tennis Courts)

Lights are being replaced at the basketball and tennis courts, with adjustments on the direction of the lights pending rental of a boom truck. The lighting timers have been adjusted in both areas.

l. Price of Kid Safety Barriers

The board is considering the purchase of kid safety barriers for NIW. The barriers are available at Toys-R-Us at a cost of $24.99 each.

5. Committee Update:

Mr. Heron updated homeowners on the status of NIW committees.

a. Fining Committee

The committee is currently in the process of establishing fines. He stated that the board is working on implementing visitor parking procedures.

b. Security Committee

Volunteers are needed for this committee

c. Architectural Control Committee

Volunteers are needed to review major alterations to NIW homes.

d. Hurricane Preparedness

The board will pursue the recruitment of volunteers prior to the commencement of hurricane season.

6. Cable Contract Update:

Mr. Heron discussed the Adelphia cable contract. Upon review, the board discovered a clause that stated Adelphia would provide NIW a character generator and two cable channels: one at the gatehouse and the second for a community message board. A letter is being drafted to Adelphia to address these issues. Mr. Heron advised that he would send the letter and update the board on Adelphia’s response.

7. New Business:

a. Indoor Plant Contract

Mr. Eimer discussed the maintenance and fees related to the eights plants in the clubhouse. The plants could be replaced with the plastic variety. However, the company’s contract is in effect to August 1, 2006. The company’s contract could be cancelled 30 days prior to August. The contract review/reconsideration will be added to the July agenda.

b. Clubhouse Opening and Closing Arrangement

A discussion ensued on who should open and close the clubhouse: the rover/security or the individual currently responsible for the duty.

c. Review/Discussion of GRS Management Contract

The board of directors tabled this topic.

d. Appointment of New Board Member

Mr. Heron asked for volunteers on the board of directors. The annual board meeting agenda in March will include board member terms and replacement(s).

e. Clubhouse Music

Mr. Heron advised that the music in the clubhouse is not operational. The board of directors will work on correcting the problem.

f. Security

Bobby Rongo, Eagle VIP Security, asked for homeowner cooperation at the gatehouse. A discussion ensued on NIW security and the potential for adjusting the rover schedule. Sergeant La Salle invited homeowners to visit the gatehouse, by appointment only, to observe experiences with individuals entering NIW. Those interested should contact him at (561) 239-1957.

8. Old Business:

a. NIW Budget

Mr. Gibson discussed the history of the NIW budget and the related maintenance fee structure from GL Homes to the present. He outlined the areas GL Homes utilized their own funds in order to maintain the upkeep of the community in order to sell homes. The contract structure was also maximized by their maximizing vendors utilized in multiple GL Homes communities.

A discussion ensued on the following impacts to the budget:

Escalating insurances rates
Escalating Adelphia rates
Increased security equals decreases in vandalism costs
Homeowners dues payments overdue
Lack of a disaster fund and more.

b. Algae in Lake (Rear Section of NIW)

Lake Management will be contacted to correct the algae in all NIW lakes.

c. Upcoming Dues Notice

Upcoming dues payments will be added to the website prior to each due date.

d. Roofing

Mr. Del Valle reminded homeowners that the website contains Latite Roofing contact information for roof repair. Homeowners must register before January 31st to qualify for the group discount.

e. Aqua Clear

Mr. Eimer informed the board that Aqua Clear could be contracted to repair the mushrooms at the kiddy pool. Mr. Eimer, seconded by Mr. Heron, made a motion to approve the Aqua Clear contract to repair the mushrooms. The board unanimously approved the repair by Aqua Clear.

9. Adjourn meeting:

Mr. Del Valle, seconded by Mr. Heron, motioned to adjourn the meeting at 8:45pm. The meeting unanimously adjourned. The next Board of Directors meeting will be held on Wednesday, February 22, 7:00pm, in the clubhouse.

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