Board Minutes - February 22, 2006

Nautica Isles West Clubhouse 7:00pm

Present:

Ken Gibson
Arthur Heron
Angel Del Valle
Howard Eimer
Errol Thomas

Guest(s):

Police Officer Rick Warren

AGENDA

1. Roll Call:

Mr. Gibson brought the meeting to order at 7:00 pm and introduced the board of directors.

2. Review and Approve Minutes from Previous Meeting:

Mr. Heron, seconded by Mr. Del Valle, made a motion to approve the January 25, 2006 meeting minutes. The board unanimously approved the minutes.

3. Treasurers Report:

Mr. Eimer briefly discussed the pursuit of homeowners’ overdue payments. He advised that efforts are underway on the transition from GL Homes to the Home Owners Association.

4. Property Management Report:

Mr. Thomas updated the board on the following:

a. Street Lights on Nautica Isles Boulevard

Mr. Thomas recently met with an electrician regarding the lighting on Nautica Isles Boulevard and methods for repairing these one-of-a-kind fixtures.

b. Fence Status (Tennis Courts and Perimeter)

The fencing extension will begin next week. Mr. Thomas is also pursuing bids on a barbed wire extension along the perimeter walls of NIW. He informed homeowners that perimeter wall, beginning at the base, can not exceed eight feet in height.

c. Metal Entrance Gates at the Clubhouse

Gate locks and a final coating must be added before the new gates are installed.

d. Towing Vendors

City Towing is expected to submit a contract to the board for towing vehicles in Nautica Isles West (NIW). King’s Wrecker is expected to submit a bid for parking patrol in NIW.

e. Lighting (Tennis and Basketball Courts)

Lighting has been repaired in the tennis and basketball courts. A boom truck will be rented next week for aligning the direction of the lights.

f. Cable Contract

Equipment will be forthcoming from Adelphia Cables as per the contract terms.

5. Officer Rick Warren:

Mr. Gibson introduced Police Officer Warren to the homeowners. Officer Warren discussed recent police activity in NIW, which included theft of a bicycle, noise violations, and more. Officer Warren then advised the group that garage thefts have increased in Greenacres and stressed the importance of closing garage doors when garages are not in use. He also briefly discussed identity theft and methods to avoid becoming a victim of this growing crime.

Homeowners expressed concern regarding drivers exceeding the speed limit in NIW. Officer Warren stated he would discuss this issue with the Greenacres Traffic Department. He will request that they periodically post a radar enforcement patrol in NIW. He suggested that the board post speed limit signs on side streets as a reminder to drivers.

6. Fining Committee Update:

Mr. Heron advised homeowners that the committee has initiated a fining procedure for NIW. The committee is actively pursuing by-law infractions. He discussed the procedure that would take place once a violation was determined: notification letter, first warning letter, fine, and legal proceeding. Mr. Heron stressed an area of concern regarding the delay in roof repairs. He asked homeowners to remove loose tiles pending repair. Mr. Heron then expressed that homeowners could notify the board of violations via the NIW website www.nauticaisleswesthoa.com

7. Architectural Control Committee:

Mr. Heron asked for volunteers on this committee, specifically individuals with contracting, blueprint, and other related experience. Anyone interested in volunteering should contact the board.

8. GRS Management Contract:

The board discussed the contract between GRS Management and NIW and reviewed areas of concern in the text. These items included insurance for employees, automatic extension of the contract, and more. Mr. Thomas will research the concerns and report his findings to the board at the March meeting.

9. New Business:

a. Visitor Parking / Guest Passes

The board discussed homeowners’ use of the clubhouse parking lot and the need for guest parking. The discussion included a potential implementation of a guest parking pass that could be printed and distributed at the gatehouse. Mr. Heron volunteered to devise a guest parking system, research costs, and report to the board at the March meeting. In the interim, the board requested homeowners contact them for approval on guest parking until a system was developed.

b. Canopy

Mr. Gibson stated Tip Top Canvas would provide the board a bid on removable canvas covers for the two structures in the pool area.

c. Open / Close Clubhouse

Homeowners requested that the clubhouse hours be adjusted to an opening time of 6:00am, or 6:30am each morning. Mr. Eimer will contact the individual responsible for unlocking the clubhouse each morning to determine if he would be able to do so.

d. Annual Meeting

Mr. Gibson advised homeowners that two positions on the board of directors will be available and must be filled at the upcoming annual meeting. The board determined that the annual meeting will take place on April 26, 2006. A letter will be mailed to homeowners announcing the annual meeting, the need for two volunteers on the board, request for resumes, and more. A second letter will be mailed in April, containing resumes and proxies required for the annual meeting. Mr. Gibson stressed the importance of a quorum at the April meeting in order for the election to take place and the positions on the board filled.

e. Fining Committee Appointments

Mr. Heron stated he would forward to the board a list of the fining committee volunteers. The board determined that the individuals would be appointed through Mr. Heron’s written communication and ratified at the next meeting.

10. Resident Comments:

Homeowners asked for direction on lighting replacements on NIW streets. Mr. Del Valle informed the group they should contact Florida Power & Light regarding replacement lights, or they could notify the board via the website.

11. Adjourn meeting:

Mr. Del Valle, seconded by Mr. Eimer, motioned to adjourn the meeting at 8:15pm. The meeting unanimously adjourned. The next Board of Directors meeting will be held on Wednesday, March 22, 7:00pm, in the clubhouse.

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