Board Minutes - April 26, 2006

Nautica Isles West Clubhouse 7:00pm

Present:

Ken Gibson
Arthur Heron
Angel Del Valle
Howard Eimer
Howard Eimer
Errol Thomas

Guest(s):

Police Officer Rick Warren

AGENDA

1. Roll Call:

Mr. Gibson brought the meeting to order at 7:03 pm and introduced the board of directors.

2. Review and Approve Minutes from Previous Meeting:

Mr. Del Valle, seconded by Mr. Heron, made a motion to approve the March 22, 2006 board meeting minutes. The board unanimously approved the minutes.

3. Officer Rick Warren:

Mr. Gibson introduced Police Officer Warren to the homeowners. Officer Warren advised homeowners there was one crime reported in Nautica Isles West (NIW) during the past month. He informed the group that the crime was an attempted burglary; an intruder entered a home occupied by the resident. Discussion followed:

a. Traffic Patrols

Traffic patrols will be increasing in NIW and officers will run radar during the upcoming month.

b. Identity Theft

Documents containing sensitive, confidential, personal information should be shredded before throwing them in trash containers. Officer Warren stressed that thieves sift through the garbage to obtain the information, which results in identity theft. Credit card solicitations are a major source for identity theft. In addition, bill payments and other documents containing personal information should be mailed directly at a mail drop box or the post office. Outgoing personal mail and bill payments should never be placed in personal mailboxes for pick up by the mail carrier.

4. Treasurer’s Report:

Mr. Eimer reported that the attorneys have been tasked to more aggressively pursue receipt of 30 days past due homeowner association fees payment.

5. Property Management Report:

Mr. Thomas updated the board on the following:

a. Management Contract

Mr. Thomas provided answers to questions the board had raised at a previous meeting; however, not sufficiently for the board’s satisfaction. The president of GRS will contact Mr. Heron to discuss the issues raised.

b.Privacy Wall

The board will determine if the privacy wall (the pvc, white fence located behind various homes and installed by GL Homes) is the responsibility of the homeowners’ adjacent to the privacy wall, or the association. The board will discuss their findings at the next meeting.

c. Metal Entrance Gates at the Clubhouse

The vendor has secured a new welder to complete the project. Lock boxes will be obtained shortly and the gate installation will soon follow.

d. Engineer for Transfer from GL Homes to Homeowners

The engineer will meet with Mr. Thomas and the board to discuss the transfer.

e. Clubhouse Sound System

The sound system is now functioning in the clubhouse. A credit has been placed on the account for the time frame when the system was inoperable.

f. Adelphia Cable Equipment

Receipt of Adelphia equipment is still pending. A brief discussion ensued, with the consensus being that Adelphia Cable has waited one year to provide what they were contractually obligated to deliver. Mr. Del Valle, seconded by Mr. Gibson, made a motion to authorize Mr. Heron to submit a letter to Adelphia Cable, advising them that the equipment must be delivered to NIW. The board unanimously approved this correspondence.

g. Pool Maintenance Service

The pool service has provided unsatisfactory service and maintenance of the community pool. Mr. Del Valle, seconded by Mr. Eimer, made a motion to authorize Mr. Thomas to seek bids from other pool maintenance vendors. The board unanimously approved the measure.

Mr. Eimer will contact a vendor to repair the mushroom and pursue securing a lock for the pool heat source.

h. Annual Meeting Date

The annual meeting will take place Wednesday, May 24, 2006 and will be held at Diamond View Elementary School.

i. Lake Management

Palm Beach Aquatics will investigate the issues in the NIW lakes concerning weed growth and the algae, then forward an estimate for the board’s consideration.

j. Perimeter Wall Extension

Another bid was obtained, which was $4,000 more than a previous bid from another vendor. Mr. Thomas expects to receive a bid from another vendor and will report to the board at the next meeting.

6. New Business:

a. Fining Committee Update

Mr. Heron reported that violation notices have been distributed, with a 70% homeowner response to correct the violations. Fines have not been levied at this time.

i. Commercial Vehicles

The board discussed homeowners parking commercial vehicles parking in the community. It was determined that the bylaws clearly state that commercial vehicles can park inside homeowners’ garages only. Parking in any other area in NIW is in violation of the bylaws and subject to fines and towing when applicable.

ii. Parties at the Community Center

Parties in the clubhouse and surrounding area must be approved by the board of directors. Those in violation are subject to cleaning costs, additional security wage reimbursement, fines, and more. Mr. Heron reminded homeowners that each home is permitted two guests in the community center and surrounding recreation area.

b. Hurricane Preparedness Plan

Mr. Del Valle stated he would compose a hurricane plan in preparation for the upcoming season and present the plan at the next meeting. He also asked for volunteers to join the committee and actively prepare NIW when hurricane warnings are reported.

c.Towing

Mr. Heron advised that King’s Wreckers will be posting signs throughout the community.

d. Camera System

Mr. Gibson informed the group the camera system software has been upgraded and the new equipment installed.

e. Guest Parking Permits

Mr. Heron announced guest parking applications are available on the website and at the gatehouse. Permits are now available for distribution at the gatehouse. Mr. Heron said security will notify the board of directors when homeowners request an exception to the two-week monthly limit.

f. Rental Policy

Mr. Del Valle advised the board that the bylaws contain a seven-month minimum for rentals in NIW.

g. Website

Mr. Del Valle discussed website usage and announced the first classified advertisement will soon be placed online.

h. Poe Financial

Mr. Gibson mentioned that Poe Financial, and its subsidiary Atlantic Preferred, will soon drop all Florida homeowners’ insurance policies. He urged homeowners to pursue their options for new insurance prior to the commencement of the hurricane season.

i. Soccer Field

Mr. Eimer reported that the soccer field’s annual maintenance cost is $28,000.

j. Architectural Control Committee

The board discussed a recent homeowner request for installation of a retractable awning. It was determined that the bylaws clearly state that awnings are not permitted and must continue to be declined by the Architectural Control Committee. Homeowners with awnings, whether permanent or retractable, are in violation of the bylaws and subject to fines.

k. Landscaping

Mr. Eimer has received bids for cypress mulch to be added in the NIW common areas and safe-play, non-organic mulch in the play areas. Mr. Del Valle, seconded by Mr. Heron, made a motion to approve the contract for adding the mulch in both areas, providing the funds are available in the budget. The board unanimously approved the contract with this qualifier.

l. Insecticide and Fungicide Spraying

Mr. Eimer will pursue bids for spraying the Royal Palm trees with insecticide and fungicide. By doing so, the life expectancy of these palm trees will be increased.

m. Dumpster Cover

The board discussed whether there was a need for a cover to be added to the dumpster located in the community center. It was agreed that the enclosure’s gate would be fixed initially, with a decision to be made at a later date on the need for a cover.

n. Board Member’s Pending Departure

Mr. Gibson advised homeowners that he would no longer be able to remain as president of the board of directors, as he will be out of the area for most of the next three years. He stated that he would remain active on the board until a new board member has been appointed to replace him.

7. Resident Comments:

a. Yard Sale Signs

A discussion ensued regarding yard sale signs in NIW and whether the bylaws permitted them to be posted. Mr. Heron stated that yard sale signs are in violation of the bylaws and subject to fines. A homeowner suggested the community hold two yards sales throughout the year, which could solve the problem. The board will consider the suggestion and discuss this at a future meeting.

b. Tennis and Basketball Court Lighting

The timers for the tennis and basketball courts are set for the lights to turn off at 9:00pm daily.

8. Adjourn meeting:

Mr. Del Valle, seconded by Mr. Eimer, motioned to adjourn the meeting at 8:50pm. The meeting unanimously adjourned. The next Board of Directors meeting will be held on Wednesday, May 24, 7:00pm, at Diamond View Elementary School.

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