Board Minutes - June 28, 2006

Diamond View Elementary School 7:00pm

Present:

Arthur Heron
Angel Del Valle
Howard Eimer
Errol Thomas

Guest:

Deborah Manzo, Assistant Manager of the City of Greenacres

AGENDA

1. Call to Order:

Mr. Heron brought the meeting to order at 8:00 pm.

2. Election to Fill Vacancies on the Board of Directors:

A mock election took place as a result of the homeowners’ votes at the annual board meeting.

Mr. Eimer, seconded by Mr. Del Valle, made a motion to appoint Michele Gibson to the board of directors. The board unanimously appointed Ms. Gibson to the board of directors for a two-year term.

Mr. Del Valle, seconded by Mr. Heron, made a motion to appoint Brigitte Yero to the board of directors. The board unanimously appointed Ms. Yero to the board of directors for a two-year term.

Mr. Del Valle announced his intention to resign from the board of directors in the coming months. As a result, Mr. Eimer made a motion for Robert Beck, the third highest vote-getter at the annual meeting, to assist the board in a transitional role until such a time that Mr. Del Valle resigns from the board of directors. Mr. Heron seconded the motion. The board unanimously elected Mr. Beck to serve the board in a transitional role until Mr. Del Valle’s resignation.

3. Board of Directors / Officers:

a. President

Ms. Gibson, seconded by Ms. Yero, made a motion for Mr. Eimer to serve as president of the board for the remainder of his two-year term. The board approved the measure by a majority vote.

b. Vice President

Mr. Eimer, seconded by Mr. Heron, made a motion for Mr. Del Valle to serve as vice president of the board for the remainder of his two-year term. The board unanimously approved the measure.

c. Secretary

Mr. Eimer, seconded by Mr. Heron, made a motion for Ms. Gibson to serve as secretary of the board for her two-year term. The board unanimously approved the measure.

d. Treasurer

Mr. Heron, seconded by Mr. Eimer, made a motion for Ms. Yero to serve as treasurer of the board for her two-year term. The board unanimously approved the measure.

In response to a homeowners question regarding potential challenges to the election, Mr. Eimer stated that there is a state process that could be undertaken.

4. Property Manager’s Report:

a. Adelphia Equipment

Adelphia Cable has received the Nautica Isles West (NIW) equipment and will visit the community in the next few days to survey the area for installation.

b. Metal Entrance Gates at the Clubhouse

The lock boxes will be installed on the clubhouse gates next week.

c. Nautica Isles Boulevard Lighting

A vendor visited NIW to determine costs for repairing the lights on Nautica Isles Boulevard. The vendor will submit a bid on replacement/repair of the lights and timers.

d. Trees Along the Perimeter Wall

Top Cut submitted a bid for tree replacement along the NIW perimeter wall.

e. Renters in the Community

Mr. Thomas explained that he would like the board to consider rental applications and background checks for incoming renters in NIW. A method would be needed for documenting renters in the community.

5. Treasurers Report:

Mr. Eimer discussed the following:

a. Quarterly Maintenance Dues

The law firm is aggressively pursuing homeowners with late maintenance dues.

b. Audit

Monies are available in the budget to cover the audit, which would bring the books up-to-date, transitioning from GL Homes to the homeowners association.

Mr. Heron made a motion, seconded by Ms. Gibson, to hire the accounting firm Gerstle, Rosen & Goldenberg to conduct the audit. The board unanimously approved hiring the firm to conduct the audit.

c. Engineers Report

Monies are available in the budget to cover the engineers report covering the transition from GL Homes to the homeowners association.

Mr. Heron made a motion, seconded by Ms. Yero, to hire the engineering firm GGB Engineering to review GL Homes to homeowners association issues. The board unanimously approved hired the engineering to conduct the review.

6. Hurricane Preparedness:

Mr. Heron welcomed Deborah Manzo, Assistant City Manager of Greenacres. Ms. Manzo discussed hurricane preparedness in the town of Greenacres, as well as steps homeowners should take in preparation of forecasted hurricanes.

Ms. Manzo explained that city workers would be operational 24 hours a day during hurricanes and would assess damage following the hurricanes. Areas of concern included special needs individuals, flooding, high rise residents, and more. She advised that officers would respond to calls until no longer able to do so prior to hurricanes. Calls would still be taken, with response provided following the storms (when safe to do so) in order of priority. Ms. Manzo stated that Palm Beach Community College is the closest distribution site for NIW residents.

A homeowners preparation handout was distributed and a discussion ensued.

Mr. Del Valle thanked Ms. Manzo and asked for volunteers to assist in preparing NIW for pending hurricanes.

7. Website:

Mr. Del Valle announced that there are approximately 350 visitors to the NIW website per month.

8. New Business:

a. Fireworks

Mr. Eimer stated that no fireworks are permitted in the community, as they are considered a nuisance and a noise violation in the by-laws. He advised homeowners to contact Eagle Security for enforcement. The noise ordinance begins at 10:00pm. In addition, Mr. Eimer announced that no fireworks are permitted in the clubhouse area or on community property. Homeowners should contact Eagle Security if they observe violators.

b. Tree Trimming

Mr. Eimer stated that Top Cut recently submitted a bid to trim all trees along the NIW perimeter wall. He asked homeowners to contact the board via the website regarding whether or not Top Cut previously trimmed the trees behind their homes (along the perimeter wall) following the last hurricane. He emphasized that those trees should not be included in this bid, as this should have been carried out in Top Cut’s original contract.

c. Towing Illegally Parked Vehicles

In response to a homeowner’s question, Mr. Heron explained that Eagle VIP Security is responsible for security issues only. When vehicles are towed in the community, King’ s Wrecker staff request that the security officers confirm the vehicles are leaving NIW.

d. Basketball Hoops in Walkways

Mr. Heron announced that homeowners with basketball hoops located in walkways are being notified by the fining committee.

e. Street Parking

Mr. Heron stated that homeowners parking their vehicles in the streets any time during the day and evening would be contacted by the fining committee. He advised homeowners they could report violators via the website.

f. Stray Animals

Mr. Heron suggested that homeowners report stray animals via the website. The fining committee would pursue homeowners permitting their animals to roam the neighborhood.

g. Speeding Vehicles

A discussion ensued regarding vehicles speeding on Nautica Isles Boulevard and NIW side streets. Mr. Del Valle advised the group that he would contact Officer Warren and request reinstating patrols in NIW.

h. Swimming Pool Vendor

Mr. Eimer reported he has visited the clubhouse swimming pool with the vendor to review the leaks and chemical levels. He discussed the process required to repair the leaks and estimated costs. Mr. Eimer assured homeowners that chemical levels are being maintained, with the health department checking the pool weekly. The repair issue would be addressed after the summer season.

i. Lake Management

Mr. Eimer explained that GRS Management is waiting to obtain another bid for maintenance of the NIW lakes. The bid would encompass algae control and removal of excess growth.

j. Clubhouse Hours

Mr. Eimer declared that the individual who opens/closes the clubhouse submitted a proposal to open the clubhouse daily at 6:30am for an additional $10 per day. Mr. Heron made a motion, seconded by Mr. Del Valle, to approve the proposal until a new access system has been researched and potentially implemented. The board unanimously approved opening of the clubhouse at 6:30am daily, as well as the fee, until such a time a new access system has been researched and implemented.

k. Gate Access System

Mr. Eimer announced that efforts are underway to obtain bids for a new gate access system, repair of the entrance gate automated box, and cost for an extra gate arm for a two-gate armed system. Mr. Heron stated that individuals entering the community by “piggy backing” behind another vehicle are being fined.

9. Adjourn meeting:

Mr. Del Valle, seconded by Ms. Gibson, motioned to adjourn the meeting at 8:50pm. The meeting unanimously adjourned. The next meeting will be held on Wednesday, July 26, 7:00pm, in the clubhouse.

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