Board Minutes - July 26, 2006

Nautica Isles West Clubhouse 7:00pm

Present:

Angel Del Valle
Howard Eimer
Michele Gibson
Arthur Heron
Errol Thomas
Brigitte Yero

AGENDA

1. Roll Call:

Mr. Eimer brought the meeting to order at 7:05 pm, then introduced new board members Michele Gibson and Brigitte Yero

2. Review and Approve Minutes from Previous Meeting:

Ms. Yero, seconded by Mr. Del Valle, made a motion to approve the June 28, 2006 board meeting minutes. The board unanimously approved the minutes.

3. Nautica Isles West (NIW) HOA Board Update:

Mr. Heron updated homeowners on the roles and responsibilities of the board members as determined at the June 28, 2006 meeting:

Howard Eimer - President
Angel Del Valle - Vice President
Brigitte Yero - Treasurer
Michele Gibson - Secretary
Arthur Heron - Board Member-at-Large

4. Committee Appointees:

Mr. Eimer tabled this discussion to the August board meeting.

5. Treasurers Report:

Mr. Eimer updated the group on the HOA’s financial situation and reconfirmed the attorneys’ pursuit of homeowners with late maintenance fees. He also discussed a recent lightning strike that affected the pumping station and community swimming pool pump.

6. Property Manager’s Report:

Mr. Thomas updated the board on the following:

a. Engineering Review/Report

The engineering review commenced two weeks ago.

b. Accounting Audit

The accounting audit will commence next week.

c. Special Assessment

The board was advised that some homeowners have not paid the special assessment and asked the board for direction. Mr. Heron will follow-up with Mr. Thomas regarding pursuit of the assessment monies, as well as related late fees.

d. Quarterly Invoices

Quarterly invoices were mailed June 12, 2006.

e. Security Pole for Homeowners Entrance

Bids are being acquired for an additional security gate/pole at the gatehouse.

f. Painting (Clubhouse Interior)

Bids are being acquired for painting the card room and exercise room.

g. Plumbing Issues (Clubhouse)

Mr. Thomas will meet with Hi-Tech Plumbing tomorrow to discuss plumbing needs in and around the clubhouse.

h. Hurricane Preparation

Mr. Thomas met with Lucy’s Cleaning Service regarding preparing the clubhouse and gatehouse for pending hurricanes.

i. Canopy Replacement

The board requested that Mr. Thomas contact the vendor who submitted the original bid (to initiate the canopy replacement).

j. Nautica Isles Boulevard Street Lighting

A bid was received for Nautica Isles Boulevard lighting repair.

k. Parking Lot Lights (Clubhouse)

Mr. Thomas will meet with RCB Electric to discuss clubhouse parking lot lighting.

l. Lake & Wetland Management

Mr. Thomas and Ms. Yero have a meeting on Friday regarding algae and overgrowth in NIW lakes.

7. Old Business:

a. Clubhouse Swimming Pool Maintenance

Mr. Eimer advised homeowners that the board is aware of the continuing issues with the poor maintenance of the clubhouse swimming pool. He assured the group that efforts are underway to correct the ongoing problem.

Mr. Del Valle outlined other pertinent facts concerning the swimming pool, including cracks that have emerged. He stated that in order to repair the cracks, the pool must be drained, then sealed. This would entail closing the swimming pool for approximately six to eight weeks. He assured everyone that, once this process is initiated, the board would make every effort to schedule the project during an off-peak time.

b. Rental Properties in NIW

Mr. Del Valle distributed a rental policy, provided by GRS Management, for the board’s review. He asked the board to review the policy as a possible tool in NIW. This discussion was tabled until the August board meeting.

c. GRS Management Contract Renewal

The board discussed the newly revised GRS Management contract, confirming that the requested changes were incorporated into the document. Mr. Del Valle, seconded by Ms. Gibson, made a motion to approve the revised GRS Management contract. The board approved the revised contract by a majority vote.

d. Channel 63

Mr. Heron related news on the Adelphia channel 63, which will function in NIW for NIW communication only.

e. Canopies (Clubhouse)

Mr. Eimer, seconded by Mr. Heron, made a motion to approve the installation of canopies at the clubhouse, with the caveat that the canopies will contain removable string. (The string would be disengaged during hurricane threats when removing the canopies.) The board unanimously approved the canopy installation with the removable strings.

f. Palm Beach Aquatics

Mr. Eimer discussed the Palm Beach Aquatics bid for NIW lake management, which would return the lakes to “normal” levels. He advised the group that Palm Beach Aquatics would meet with Mr. Thomas and Ms. Yero on Friday. Mr. Del Valle, seconded by Mr. Heron, made a motion to approve the Palm Beach Aquatics contract pending Ms. Yero’s determination at the upcoming meeting. The board unanimously approved the contract per Ms. Yero’s consideration.

At that time, Ms. Yero will consider termination of the Lake & Wetlands contract. Mr. Heron, seconded by Mr. Eimer, made a motion to approve terminating the Lake & Wetlands contract pending Ms. Yero’s determination at Friday’s meeting. The board unanimously approved terminating the contract per Ms. Yero’s consideration.

g. Clubhouse Plants (Indoor)

Mr. Eimer reported that the contract for the plants in the clubhouse is currently in the termination process. Cancelling the contract will reduce monthly costs.

h. Top Cut

Mr. Eimer informed the board that Ms. Yero will meet with representatives from Top Cut to review repair and replacement of landscaping in NIW. Ms. Yero will review the previous contract/agreement and review Top Cut’s new proposal. She will ascertain the new proposal does not contain charges for work slated to be carried out in the prior contract, but the work was not actually completed.

8. New Business:

a. FPL Street Lights

Mr. Eimer advised homeowners they should contact FPL regarding inoperable streetlights. The identification number on the pole must be provided when reporting the outage.

b. Basketball Hoops

Mr. Eimer stated that the number of basketball hoops blocking walkways and roadways have increased. Homeowners will be contacted by the fining committee.

c. Ducks

Mr. Eimer commented that the duck population has increased in NIW. He requested that homeowners discontinue feeding the ducks and asked that homeowners report sightings of duck feeding to the board via the website.

d. Homeowner Advertisements and Flyers

Mr. Del Valle discussed recent homeowner requests for adding advertisements and flyers to a bulletin board in the clubhouse. The board agreed that advertisement and flyer information must be included in the website and not on a bulletin board.

e. Solar / Safety Tinting of the Gatehouse Windows

Ms. Gibson announced she was pursuing bids for solar and safety tinting of the gatehouse windows. The tint would not only improve the temperature in the gatehouse, but would also contain an extra coating to reduce high wind damage.

9. Resident Comments:

a. Overnight Parking

Mr. Heron stressed that overnight parking is allowed in the clubhouse parking lot by permit only.

b. Violations

Mr. Heron assured homeowners that homes with loose roof tiles, unsightly landscaping, and day-time street parking violators are being pursued by the fining committee.

c. Clubhouse Gates/Locks

In response to multiple complaints regarding the clubhouse gates, Mr. Eimer announced that the locks have not been installed due to a faulty lock housing as constructed by the gate vendor. Mr. Heron will contact a locksmith to resolve the impasse.

d. Extension of Perimeter Wall

Mr. Del Valle advised that the board would consider a bank loan, for items such as extension of the perimeter wall, at the end-of-the-year budget meeting.

10. Adjourn meeting:

Mr. Del Valle, seconded by Mr. Eimer, motioned to adjourn the meeting at 8:00pm. The meeting unanimously adjourned. The next Board of Directors meeting will be held on Wednesday, August 23, 7:00pm, in the clubhouse.

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