Board Minutes - October 25, 2006

Nautica Isles West Clubhouse 7:00pm

Present:

Howard Eimer
Michele Gibson
Arthur Heron
Errol Thomas
Brigitte Yero

Absent:

Angel Del Valle

Guest:

Police Officer Rick Warren and Tru Security

AGENDA

1. Roll Call

Mr. Eimer brought the meeting to order at 7:15pm.

2. Review and Approve Minutes from Previous Meeting

Ms. Yero, seconded by Mr. Heron, made a motion to approve the September 27, 2006 board meeting minutes. The board unanimously approved the minutes.

3. Treasurer’s Report

Ms. Yero advised that funds are currently on budget.

4. Property Manager’s Report

Mr. Thomas updated the board on the following

a. Pool Gates/Locks

The locks were installed on the gates surrounding the clubhouse.

b. Violations

Violation letters mailed to homeowners totaled 360. Mr. Thomas advised the group that all questions regarding violation letters must be directed to the website.

c. Swimming Pool – Reopening

The health department inspector approved the swimming pool chemical levels.

d. Installation of Poles at the Gatehouse

Poles will be installed at the gatehouse (to deflect drivers from accessing the median and sidewalk) within the next two weeks.

e. Bid to Repair Gate Access Box at Gatehouse

A bid was distributed to the board for repair of the gate access box.

f. Replacement of Overhead Lights at the Gatehouse

The overhead lights at the gatehouse drive-through area were replaced.

g. Repair of Electric Sensors in Men’s Restroom

The electric sensors in the clubhouse men’s restroom were repaired.

h. Basketball Courts and Tennis Court Lights

The lights were replaced in the basketball and tennis courts.

i. Update on Sidewalk in Front of Newest Homes on Queenship

The engineer will review GL Home’s decision to not install a sidewalk in front of the two newest homes on Queenship.

j. Electrical Repairs by RCB Electric

RCB Electric was provided a deposit to commence light repair and replacement, as well as changing electrical timers, in Nautica Isles West (NIW). It was noted that the street lights were being manufactured and would be ready for installation in approximately two weeks.

k. Top Cut Landscaping Repairs/Replacement of Landscaping

Top Cut was given approval to commence repairs that were previously approved by the board.

l. Credit Card Update

The financial institution mailed the credit card application to GRS Management and should arrive on Friday.

m. Holiday Lighting

A bid for the installation of holiday lighting was distributed to the board.

n. Perimeter Fencing

A bid for the installation of perimeter fencing was distributed to the board.

o. Engineer Update

A list is currently being compiled with problem areas in NIW to be reviewed by the engineer. Items include, but are not limited to, pool pump/filtration, perimeter wall, sidewalks and streets (condition), and security cameras.

5. Officer Rick Warren

Mr. Eimer introduced Police Officer Warren to the homeowners. Officer Warren advised homeowners there were two property crimes reported in NIW between the last meeting and the present time. The crimes were a burglary and theft of a bicycle.

a. Officer Warren advised homeowners that most crimes occur during day-time hours and asked the group to be vigilant to individuals walking in their neighborhood. Any suspicious activity should be reported to the police and NIW security. He also suggested the purchase of glass sensors and motion sensors (for non-pet households) to create additional barriers against crime. Discussion followed on recent break-ins that were perpetrated by juveniles. They knocked on front doors while accomplices waited behind the homes to determine if the homes were occupied. Entry was gained by breaking a window at the rear of the homes.

b. Officer Warren also discussed the recent thefts of purses and wallets at gas stations. He advised against leaving purses and wallets visible in the vehicle and warned that thieves can break in and steal the items quickly.

c. Officer Warren distributed a handout on telemarketing scams.

6. Old Busines

a. Tru Security Update

Mr. Eimer introduced Tru Security. Discussion followed on the recent burglaries that took place in NIW during day-time hours. They strongly urged residents to monitor individuals on-foot around their neighborhood and report suspicious activity to the police and gatehouse guards.

Mr. Eimer expressed concern regarding the recent burglaries and stated that Security Source could be contacted to update security systems already in place in homes. He listed motion sensors, glass sensors, smoke alerts, and more, suggesting those interested should contact Security Source directly.

Mr. Eimer put forward increasing security officer patrol hours in the community, specifically targeting homes along the perimeter wall. Ms. Gibson, seconded by Ms. Yero, made a motion to approve increasing security patrol hours to 12-hours per day, varying shifts, with emphasis on monitoring homes along the perimeter wall, effective November 3, 2006. The board unanimously approved the measure with an effective date of November 3, 2006.

Tru Security then reviewed issues in the community. They reminded homeowners of the 25 mph speed limit on Nautica Isles Boulevard and 15 mph on side streets. In addition, they emphasized that piggy-backing another vehicle through the gate causes the mechanism to fail, resulting in costly service calls for repairs.

Tru Security reminded homeowners that gate access / visitor forms must be returned to the gatehouse by October 31, 2006. Guests of homeowners who have not returned the forms after that date would be stopped at the gate. Homeowners would then be contacted for permission on entry.

b. Swimming Pool Reopening

Mr. Heron, seconded by Ms. Yero, made a motion to approve reopening the swimming pool the following day. The board unanimously approved reopening the pool.

The board reminded homeowners that the swimming pool has the potential to be closed in the event that black algae returns.

c. Top Cut

Ms. Yero, seconded by Mr. Heron, made a motion to approve Top Cut commencing work in the community one section at a time. The board unanimously approved the measure. Mr. Thomas agreed to contact Top Cut.

d. Gate Access Box

Ms. Gibson, seconded by Mr. Heron, made a motion to remove the gate access box with the caveat that the components remain underground should there be a future need for re-installation. The board unanimously approved the measure. Mr. Thomas agreed to contact the company to remove the gate access box and ensure that the system could be utilized in the future (if needed).

e. Committee Reports

i. Fining Committee

Mr. Eimer advised homeowners that the board was aware that errors were made in documenting the violations for a number of NIW homes. He stated that a review was currently underway and that each violation would be reviewed. True violations would be processed according to the bylaws. Homeowners who received “false” violations would not receive further fining correspondence.

Mr. Heron reported that part of the fining process contains a public hearing process. Those in violation of the bylaws would receive violation letters containing transgressions and necessary action.

Mr. Heron, seconded by Ms. Yero, made a motion to approve the distribution of parking passes during day-time hours, with the added notation that overnight parking applications must be submitted to Tru Security for parking at the clubhouse. The board unanimously approved the day-time parking passes.

Ms. Yero, seconded by Ms. Gibson, made a motion to approve the purchase of a digital camera for the fining committee to record violations in NIW. The board unanimously approved the purchase of the digital camera. Mr. Heron agreed to purchase the digital camera.

ii. Architectural Control Committee (ACC)

Ms. Yero, seconded by Mr. Heron, made a motion to approve two homeowners/volunteers to the ACC. The board unanimously approved the homeowners to the ACC.

7. New Business

a. Gate Arm Visibility

Ms. Gibson, seconded by Mr. Heron, made a motion to add rope lighting to the gate arms to improve visibility. The board unanimously approved the rope lighting.

8. Resident Comment

a. Widening Driveway

Homeowners interested in widening their driveways must submit an ACC application for review/approval. ACC applications are located on the NIW website, via the ACC link.

b. Changes to Homeowner Property

Homeowners interested in making any changes to their property must submit an ACC application. ACC approval must be gained prior to any changes being made. The board strongly urged review of the bylaws (and City of Greenacres’ guidelines) prior to the ACC submission to determine what could be considered. c. Signage in the Community

The board reminded the group that, according to the bylaws, no signs are permitted in the community. Homeowners can report those in violation of the bylaws via the website.

d. Lighting on Side Streets

Mr. Eimer stated that homeowners should contact FPL directly when reporting nonfunctioning side street lighting. Be prepared to provide the numbers on the light poles when calling in for repair.

e. Grass Behind Homes on Baja to Canal

The question was raised regarding who was responsible for mowing the grass behind the homes on Baja and up to the canal. Mr. Thomas agreed to contact Top Cut to determine whether the homeowner, Top Cut, or the town was responsible for maintaining the area.

f. Soliciting

No soliciting is permitted in NIW. Homeowners have been soliciting in NIW and a discussion followed on stopping the solicitations. Mr. Eimer stated that such solicitation could be stopped as follows: a homeowner must provide the board their name to be utilized as the complainant to stop specific solicitations. The HOA’s attorney would then contact the homeowner/solicitor with an order to cease.

g. Volleyball and Basketball Nets

The volleyball and basketball nets currently in disrepair must be replaced. Ms. Gibson agreed to purchase new volleyball and basketball nets.

9. Adjourn meeting

Ms. Gibson, seconded by Ms. Yero, motioned to adjourn the meeting at 8:55pm. The meeting unanimously adjourned. The next Board of Directors meeting will be held on Wednesday, November 22, 7:00pm, in the clubhouse.

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