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Board Minutes - November 29, 2006

Nautica Isles West Clubhouse 7:00pm

    Present:
  • Angel Del Valle
  • Howard Eimer
  • Michele Gibson
  • Arthur Heron
  • Errol Thomas
  • Brigitte Yero
    Guests:
  • Tru Security

AGENDA

1. Roll Call:

Mr. Eimer brought the meeting to order at 7:20pm.

2. Review and Approve Minutes from Previous Meeting:

Mr. Del Valle, seconded by Mr. Eimer, made a motion to approve the October 25, 2006 board meeting minutes. The board unanimously approved the minutes.

3. Treasurer’s Report:

Mr. Eimer advised that tree trimming has begun behind the west wall of Nautica Isles West (NIW). He also informed the group that a mailing would be sent regarding the upcoming budget meeting.

4. Property Manager’s Report:

Mr. Thomas updated the board on the following:

a. Installation of Poles at the Gatehouse

The poles were installed at the gatehouse entrance to prevent drivers from destroying the curbs and landscaping.

b. Key Entry System

The vendor will visit the area to determine the cost for removing the key access system. The question will be raised regarding whether the power/functioning source could remain in the event that the system is reutilized in the future. All information currently stored in the system would be cleared due to the age of the data.

c. RCB Electric – Street Lighting Update

Street light materials have arrived and RCB Electric will begin repairs next week.

d. Credit Card Status

The credit card application was submitted to the financial institution.

e. Engineer Update

The engineer now has possession of the NIW plans to assist in preparing the report.

f. Home Depot Truck Damage Update

Foliage at the gatehouse, as well as the gate access box, were recently damaged by a Home Depot delivery truck. Claims were filed and forwarded to Home Depot for payment.

g. Fence Repair

The fence along the canal was repaired.

h. Mulching Proposals

The mulching bids were submitted to the board for review.

5. Old Business:

a. Canopy Status

Mr. Del Valle asked Mr. Thomas to follow-up with the vendor to determine the timeline for installation of the poolside canopies.

b. Water Fountain at the Tennis Courts

Mr. Del Valle asked Mr. Thomas to contact the plumber to repair the leak on the tennis courts’ water fountain.

c. Basketball Courts

Mr. Del Valle asked Mr. Thomas to correct the following issues at the basketball courts:

  1. The north court’s light on the northwest corner is not functioning;
  2. Several of the lights must be redirected to face the basketball courts;
  3. Nets must be rehung; and
  4. Several of the rims are loose and must be serviced.

d. Tru Security Update

Tru Security reported they are working closely with the Greenacres Police Department. A discussion followed on activity in the past month, including:

  1. School age children truant from school have been approached by Tru Security and returned to their schools;
  2. No complaints have been received recently regarding fence jumping;
  3. Locks have been added to the gates leading in to NIW;
  4. No vandalism was reported;
  5. Youths have been gathering at the clubhouse; and
  6. Drivers tailgating through the entrance gate cause the gate system to malfunction, resulting in costly repairs. These costs affect homeowners. Homeowners were asked to speak with their neighbors and guests to remind them that anyone without a gate access card or passkey must enter the community through the visitors’ entrance.

e. Committee Reports

i. Fining Committee: Mr. Heron reported that fining issues are being addressed.

f. Lake & Wetlands

Mr. Eimer announced that Lake & Wetlands is not abiding by the terms of their contract. The board agreed to move forward with a vendor previously approved in the event it was determined that Lake & Wetlands did not fulfill the terms of their contract. Mr. Heron will contact that vendor to begin the agreement process. Once that has been initiated, Mr. Heron will contact Mr. Thomas and request that he send Lake & Wetlands a 30-day termination letter.

6. Resident Comments:

a. Speeding Vehicles

Mr. Thomas will contact Officer Sanchez at the Greenacres Police Department and request he patrol Nautica Isles Boulevard.

b. Recent Break-ins

Due to recent break-ins, Tru Security is patrolling the perimeter wall and monitoring the streets. Tru Security asked homeowners to contact them if they experience a break-in, as well as the Greenacres Police Department.

7. Adjourn meeting:

Mr. Del Valle, seconded by Ms. Gibson, motioned to adjourn the meeting at 8:00pm. The meeting unanimously adjourned. The next Board of Directors meeting will be held on Wednesday, January 24, 7:00pm, in the clubhouse.

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