Board Minutes - January 24, 2007

Nautica Isles West Clubhouse 7:00pm

Present:

Angel Del Valle
Howard Eimer
Michele Gibson
Arthur Heron
Errol Thomas
Brigitte Yero

Guests:

Police Officer Rick Warren
Chris LaSalle/Tru Security

AGENDA

1. Roll Call: Mr. Eimer brought the meeting to order at 7:10pm.

2. Review and Approve Minutes from Previous Meeting:

Mr. Del Valle, seconded by Mr. Eimer, made a motion to approve the November 29, 2006 board meeting minutes. The board unanimously approved the minutes.

3. Treasurer’s Report:

Ms. Yero advised that funds are currently on target with the budget. She updated the group on the lighting repairs on Nautica Isles Boulevard and advised that the Home Depot insurance carrier issued payment for the recent damage at the gatehouse.

4. Property Manager’s Report:

Mr. Thomas updated the board on the following:

a. Cost for Removal of Tele-Entry System

The board reviewed the bid for removal of the tele-entry system at the gatehouse. The estimate involved leaving the electric components accessible should the need arise in the future for reactivation. Mr. Del Valle, seconded by Mr. Heron, made a motion to approve the bid for removing the tele-entry system while leaving the components accessible for future reactivation. The board unanimously approved the bid as proposed.

b. RCB Electric – Street Lighting

RCB Electric completed the work as contracted. The remaining lights to be repaired represent damage created by homeowners. The repair will be carried out, with billing forwarded to the pertinent homeowners for payment.

c. McDevitt Electric – Light Repair

McDevitt Electric repaired/replaced lights located in the clubhouse parking lot, tennis courts, and basketball courts. The remaining light to be repaired in the parking lot will be completed tomorrow.

d. Credit Card Status

An application will be submitted to a different financial institution. In the interim, Mr. Del Valle, seconded by Mr. Eimer, made a motion to grant permission to Mr. Thomas to purchase basketball nets, a volleyball net, and various small purchases that have been delayed due to the lengthy credit card application process. The board unanimously approved the purchase.

e. Citizens Property Insurance – MIT Affidavit

The homeowners association’s insurance agent will file a mitigation affidavit to request a reduction in the association’s premium. f. Engineer Update

Mr. Thomas will meet with the engineer for the final walk-through of Nautica Isles West (NIW). The report will be finalized in the next two weeks. Mr. Heron requested that Mr. Thomas issue a letter to GL Homes, requesting their reasoning in not installing sidewalks in front the final two homes built in the community.

g. Home Depot Truck Damage Update

Home Depot’s insurance company issued payment for repairs at the gatehouse.

h. Canopy Status

The canopies will be installed at the clubhouse within the next two weeks.

i. Water Fountain Repair

The water fountains at the clubhouse were recently repaired.

j. Clubhouse Air Conditioning Repairs and Maintenance Contract

Mr. Thomas is currently seeking bids to repair air conditioning in the clubhouse, as well as obtain a maintenance bid.

k. Gym Equipment Repairs

The fitness center equipment was recently repaired.

l. Guardhouse Door Repairs

The guardhouse door was recently repaired.

m. Pool Gate Lock Repair

The pool gate locks were recently repaired.

n. Greenacres Police Department Speeding Patrol

Mr. Thomas will contact Officer Sanchez from the Greenacres Police Department on Friday to schedule a meeting to discuss initiating periodic patrols in NIW. Mr. Eimer reminded homeowners that the speed limit on Nautica Isles Boulevard was 25 mph and 15 mph on side streets.

5. Old Business/New Business:

a. Tru Security

Mr. LaSalle reported that all incidents within NIW are documented, with copies forwarded to GRS Management for follow-up as necessary. He asked that homeowners contact them directly with any concerns, issues, questions, and more. The number of drivers tailgating through the resident entry has increased. Mr. LaSalle reminded the group that multiple vehicles entering under the gate simultaneously creates wear on the gate mechanism. The result is costly repair bills that are assumed by homeowners in their quarterly dues. Mr. Del Valle requested that Mr. Thomas contact the Public Safety Department regarding the installation of speed bumps at the resident gate entry.

b. Committee Reports

i. Fining Committee

Mr. Heron stated that the fining committee has been active. Violation letters will continue to be issued to homeowners as needed. Towing of vehicles in violation of the by-laws is ongoing in the community. Mr. Heron asked that Tru Security create a log of Community Parking Management’s presence in NIW, with the date clearly noted.

ii. Architectural Control Committee

Mr. Heron discussed an Architectural Control Committee meeting that would take place the following day to review issues on canopies, landscaping, and more. He asked that homeowners requesting landscaping replacement in common areas to contact the board via the website.

6. Officer Rick Warren:

Mr. Eimer introduced Police Officer Warren to the homeowners. Officer Warren advised homeowners no crimes were reported in NIW November 1, 2006 to the present.

a. Home Security Surveys

Officer Warren offered to conduct home security surveys for all NIW homeowners to review their security and suggest changes. He then distributed a handout with contact information for the security surveys. Officer Warren discussed various tips that would benefit all homeowners, such as:

i. installation of extra bolts to secure sliding glass doors, ii. method for determining that dead bolt locks fully extend, iii. installation of track locks to prevent windows from opening, and iv. installation of a 911 light on the front porch that flashes when there is an emergency, making it easier for police and fire department personnel to quickly locate the correct home.

7. Resident Comments:

a. Pets on Leashes

All pets must be on leashes when outside the home and beyond fenced yards. Homeowners were reminded that no pets are allowed in the clubhouse and the surrounding area. All homeowners must pick up after their pets.

b. Perimeter Fence

Estimates to extend the perimeter fence were approximately $45,000. The engineer is currently reviewing whether GL Homes would be responsible for assuming all, or a portion of, the cost.

c. Soccer Nets on NIW Streets

Soccer nets are prohibited on NIW streets and constitute a nuisance, subject to fining.

d. Annual Meeting

Mr. Eimer announced that the annual meeting would take place in March. A letter will be mailed to all homeowners once a date has been scheduled. Mr. Eimer asked for volunteers to run for the board of directors. Anyone interested should submit a short biography and platform on which he/she will be running, then forward to Mr. Thomas.

Mr. Eimer then stated that he would no longer serve on the board of directors as of the date of the upcoming annual meeting in March.

e. Board Member Resignation

Mr. Del Valle formally resigned from the board of directors, stating personal reasons, effective immediately. The board commended Mr. Del Valle for his many contributions to the board and to the community. Ms. Gibson, seconded by Mr. Heron, made a motion to accept Mr. Del Valle’s resignation from the board of directors, effectively immediately. The board unanimously accepted Mr. Del Valle’s resignation from the board of directors.

8. Adjourn meeting:

Ms. Yero, seconded by Mr. Eimer, motioned to adjourn the meeting at 8:25pm. The meeting unanimously adjourned. The next Board of Directors meeting will be held on Wednesday, February 28, 2007, 7:00pm, in the clubhouse.

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