Board Minutes - Feburary 27, 2007

Nautica Isles West Clubhouse 7:00pm

Present:

Howard Eimer
Michele Gibson
Arthur Heron
Brigitte Yero

Absent:

Errol Thomas

Guests:

Chris LaSalle/Tru Security

AGENDA

1. Roll Call:

Mr. Eimer brought the meeting to order at 7:08pm.

2. Review and Approve Minutes from Previous Meeting:

Ms. Yero, seconded by Mr. Heron, made a motion to approve the January 24, 2007 board meeting minutes. The board unanimously approved the minutes.

3. Treasurer’s Report:

Ms. Yero advised the group that homeowners assessed a late fee for the previous quarterly maintenance bill would receive an adjustment due to the lateness of the statement mailing.

4. Property Manager’s Report:

Ms. Yero provided the report in Mr. Thomas’ absence as follows:

a. Tele-Entry System

The tele-entry system (gate access box) will be repaired, the pedestal replaced, and the unit turned to face away from traffic.

b. Credit Card

The credit cards were received.

c. Engineer Update

The engineering firm requested the community’s master set of plans from GL Homes, but has not received them to-date. GRS Management will intervene and pursue receipt of the master plans.

d. Audit Turnover (Sign-Off)

The audit has been completed and is ready for review by the board of directors. Ms. Yero and Mr. Heron will contact the accounting firm to schedule a meeting.

e. Canopy

The poolside canopies will be installed by the end of the week.

f. RCB Electric

The light poles are currently being manufactured and should be completed and installed within three to four weeks.

5. Old Business

a. Tru Security

Mr. LaSalle announced that no crimes were reported in Nautica Isles West (NIW) since the last board of directors meeting. As previously discussed, the security guards are prepared to be armed within the community. Mr. Heron, seconded by Mr. Eimer, made a motion to approve fully-armed guards in NIW, effective March 1, 2007. The board unanimously approved the implementation of fully-armed guards in the community, effective March 1st. In addition, Mr. LaSalle requested that GRS Management include gate access forms in the “new homeowner” document book.

b. Committee Reports

i. Fining Committee

Mr. Heron advised that he would contact GRS Management and schedule a meeting to review the violation process.

ii. Architectural Control Committee

Mr. Heron discussed a homeowner’s denied Architectural Control Committee application for installation of a generator. A discussion ensued on the pros and cons of the installation. Ms. Gibson, seconded by Ms. Yero, made a motion to include the issue on the agenda for the upcoming annual board meeting. The board unanimously approved the addition to the annual meeting agenda.

6. New Business

a. Tree Trimming Invoice

The tree trimming invoice will be discussed at an upcoming meeting.

b. Annual Meeting

Mr. Eimer discussed the upcoming annual meeting. It was agreed that Ms. Gibson would contact GRS Management regarding the protocol on mailings to homeowners, election forms, timeline for mailings prior to the annual meeting, and more. Mailings would commence once the meeting date was determined.

7. Resident Comments:

There were no resident comments.

8. Adjourn meeting:

Ms. Gibson, seconded by Ms. Yero, motioned to adjourn the meeting at 8:00pm. The meeting unanimously adjourned. The next Board of Directors meeting will be held on Wednesday, March 28, 2007, 7:00pm, in the clubhouse.

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